For additional information on the housing policies and procedures, download the complete Housing Manual.
Check-In
Student are invited to move in the first day of Orientation in the fall and spring. Specific move-in information will be sent with Orientation materials. Residence Life personnel will meet you at Orientation "check-in/registration" and escort you to your new living area. After completing the room condition walk through with a residence life staff member, you will be given the key to your new home-away-from-home.
If you do not arrive during Orientation check-in times, please call the Resident Assistant on duty at 541-517-1379 or make prior arrangements with the Director of Residence Life at 541-684-7345.
Check-Out
When can I move out and how do I return my keys?
The checkout deadline is the Saturday following finals week at 12:00 pm. Please make appropriate plans to meet this deadline. If you are a part of the graduation process, please contact Residence Life to arrange for an extension. Residents can check out anytime prior to Saturday at 12:00 pm by making an appointment with an RA.
Required Check-out Procedure
To checkout with an RA you must make an appointment at least 24 hours in advance. At the designated appointment time you and your RA will walk through your room/apartment to complete the room condition form that was started when you checked in at Orientation.
Charges will be assessed by the Physical Plant if there are changes to the room condition beyond normal wear and tear. If charges are assessed, they will be added to your student account. Range of Possible Room Charges.
Cleaning
Everyone is responsible for the cleanliness of the room. Failure to clean will result in an improper checkout fine of $100 for each resident. A clean room will have all personal items removed, furniture assembled and placed, carpet vacuumed, surfaces wiped off, and if in an apartment, appliances cleaned.
Residence Life want the check-out process to be as convenient as possible for all residents. If you have any questions about the checkout process, please feel free to call Residence Life at 541-684-7345.
Housing Sign-ups for Returning Students
Housing Lottery
Residence Life utilizes a point system based upon total credits earned and semesters living on-campus. Any student who desires housing for the upcoming academic year will be invited to participate in the spring housing lottery. Residence Life will literally line students up according to points earned. Roommate pairing will be allowed to lineup according to the roommate who has the highest points. One person at a time will approach the chart of available rooms (some rooms will be set aside for 1st year students and new transfer students) and select their room/apartment for next year. If you do not attend the housing lottery you will be assigned a room unless you are 21 years old or older by September 1st or have completed the waiver process. This process is designed to be fair and allow for students' freedom to choose their living space.
Who Can Participate?
Students wishing to participate in the housing lottery nee to complete four steps:
- Pay a $100 housing fee to the Business Office. Your receipt will be needed to be shown at the housing lottery. It is required in order to sign up for a specific room or apartment.
- Complete a current housing agreement. Housing agreements are a lease agreement with the institution. The agreement outlines specific payment information, policies, and terms. Please read the housing agreement thoroughly before signing in agreement and return the form to Residence Life.
- Complete a FAFSA. This is an important step in determining financial aid and must be done each year you attend college. For more information, visit the Financial Aid Website.
- Be in "Good Standing" with the Business Office. Being in good standing with the Business Office means not having outstanding debt over a certain amount. If you have an outstanding balance, please contact the Business Office to determine "good standing" by calling 541-684-7204.
Roommates
Single Occupancy rooms are very limited on-campus; most students will need to have a roommate. Finding a roommate prior to the lottery is advantageous. Roommate pairings will be allowed to line up in the housing lottery according to the roommate who has the highest points. If you do not choose a roommate, one will be assigned by Residence Life through the "Student Profile" form. Students will be notified of their roommate as pairs are determined. The goal is to finalize roommate pairs by July 1st.
The Event
The housing lottery can cause anxiety, but also fuels excitement for on-campus living. Summer improvements will be announced, food is served, and great conversation always abounds at the event. The lottery takes place the week following spring break.
Housing Timeline
For the following academic year:
March - Resident Assistant selection process
April - Housing Lottery
May 1 - Priority housing application deadline for incoming students
May 1 - Petition deadline for fall residency and meal plan requirement waivers
June 1 - Housing fees become non-refundable
July - Roommate pairings official and housing assignments sent to students
August - RA training
August - Athletics Training Camps
August - ORIENTATION - fall check-in
November 1 - Petition deadline for spring residency and meal plan requirement waiver.
December - Halls "close" for winter break
January - ORIENTATION - Spring check-in
May - Check-out Saturday Folling Finals week by 12:00 pm.
Living Off-Campus
According to Northwest Christian Colleges Residency Requirements, students who are 21 years old, married, or living with their parents may live off-campus. If you do not meet those criteria, Residence Life offers a petition process.
Petitions asking for exemptions in housing policy may be granted by the Petition Review Committee. A petition to move off campus should be submitted to the Director of Residence Life by May 1 in order to be considered for a fall waiver and by November 1 for a spring waiver. Notification of the decision will be made in writing. If the petition is accepted, students are responsible for notifying Student Services to adjust billing.
Petitions requesting exemption for meal plans are also granted by the Petition Review Committee. All petitions regarding meal plans must be submitted by the second week of class. No changes can be made to student housing agreements after the second week of class. Notification of the review committee's decision will be made in writing. If the petition is accepted, students are responsible for notifying Student Services to adjust billing.
